---
title: "Group"
description: "EMILY.RPA Groups: manage multiple accounts, skills and licenses centrally, with chronological usage records for auditing."
source: https://docs.emily.tips/en/manage/group
---

# Group

A Group can manage one or more EMILY.RPA accounts, along with their associated skills and licenses, while providing chronologically sorted usage records.

![](https://docs.emily.tips/img/en/manage-01.png)

## Login

The Group management dashboard can be accessed from the [Group Portal](https://emily.tips/page/login-dashboard). When setting up a Group, you need a group name `GROUP` and administrator email addresses. The name is typically distinguished by domain name, and multiple administrator email addresses can be configured.

![](https://docs.emily.tips/img/en/manage-02.png)

After the EMILY.RPA service team completes the setup, when you first visit the Group Portal, enter the group name and click "**Forgot Password**". A password reset email will be sent to the configured administrator email address.

![](https://docs.emily.tips/img/en/manage-03.png)

After receiving the password reset email, click the link in the email to reset your password — you will also need the **PIN** from the email. Going forward, you only need to log in from the Group Portal with the new password.

![](https://docs.emily.tips/img/en/manage-04.png)

## User Account Management

Switch the "**VIEW**" in the upper left to `USER`, then use the SEARCH quick search in the upper right to enter a partial string of the user account — for example, entering "jerry" will find the account jerry@emily.tips.

![](https://docs.emily.tips/img/en/manage-05.png)

The following describes the management functions available for user accounts.

### EXIT GROUP

Remove the specified account from the group.

### EXPORT

Export the license of the specified account. It will be stored on the license management page under "**VIEW**" as `LICENSE`.

### SESSION

Delete a specific login session for the specified account. This is typically needed when a user opens EMILY.RPA on a first computer without closing it, then opens it on a second computer and gets prompted with "Exceeded licensed computer count". You can delete the first computer's login session (e.g., "Jerry@MBP4(3.8.20260128)") here, allowing the second computer to log in.

![](https://docs.emily.tips/img/en/manage-06.png)

### EXECUTABLE

Set whether the specified account can execute skills.

### TRAINER

Set whether the specified account can design skills.

### TRIGGER

Set whether the specified account can use various auto triggers.

### VIEW LOG

View usage records for the specified account, with data available for up to one month in the past.

## Skill Management

Administrators can configure which users can see which skills through skill management.

![](https://docs.emily.tips/img/en/manage-07.png)

## License Management

Administrators can browse all licenses issued to this group. Licenses that have not been activated (user field is empty) can be downloaded and provided to users for activation.

![](https://docs.emily.tips/img/en/manage-08.png)

## Usage Records

Administrators can download the group's daily usage records in CSV format.

![](https://docs.emily.tips/img/en/manage-09.png)

## Credit Balance

Groups can add credits to offset AI Agent usage costs, priced in USD.

![](https://docs.emily.tips/img/en/manage-10.png)

## Credential Management

Administrators can set up multiple credential variables, such as customer service email passwords or API keys. Users reference them using the **%VAR%** format but cannot see the variable content, preventing credential leaks. For example, in the image below, a `gemini-key` variable is created so users can enter `%gemini-key%` in the EMILY.RPA AI Agent's API key field.

![](https://docs.emily.tips/img/en/manage-11.png)

## Other Settings

Administrators can customize the subject and body of system notification emails.